Productivity is all about building habits. Habits that allow you to save time, build standards and make yourself reliable. One of the most overlooked, yet simplest ways to achieve this in a creative business is by setting a standard to how you name files.
At Human Deluxe, we share and exchange hundreds of design files every day, internally, with clients, via various cloud services or simply via email. Having a good standard does not only help us stay sane and more productive, but also be futureproof: If today we name a file correctly, we will be able find it via search in a couple of years from now.
So, we decided on a file name format that works very well for us. Here it is:
Looks amazingly clean, right? Each filename we use is made of four parts, separated by either underscores or dashes. Let’s look at them in detail:
We start our filenames with the full client brand name. Here is an example for a company called “House of Research”:
We don’t use acronyms, we don’t use legal suffixes:
houseofresearchinc._ hor_ HouseOfResearch_ house-of-research_
This is either the sub-brand or project we are working on. We make sure we select a good, short title that we can find later, usually something like:
website_ ebook_ corporatedesign_ appstore_ trailer_
Asset (optional): This is the kind of thing we are working on, if the file requires. Make sure you find terms that are simple and searchable, so you find it later:
wireframe_ screendesign_ logo_
Just to name a few.
20202707 2020-07-27 2020/07/27 2020-Jul-27
In our experience, one file per date is more than sufficient. If there is a new for a minor change in the file, just overwrite it. If you really need to generate more versions by the hour, you can append time to the filename as well.
That’s already it! Here are some examples:
humandeluxe_website_wireframe_20200727.sketch heimkapital_logo_drafts.psd erblotse_trailer_20200801.mp4
Simple: Some filesystems or server don’t support spaces (or turn them into this ugly %20-thingy). Avoid any conflicts by using dashes or underscores.
It’s tempting to abbreviate longer names or often used terms – but it turns into a secret code faster than you might think. I have a folder full of “bkp”-files. It took me a while to figure out that that meant “backup”. So, do your future self a favour and make your filenames very searchable. Think of your filename as a keyword.
Thank you for sending the final file – we have just one more change … You know that better, right? Creative projects are never really final, so refrain from using the misleading term in your filenames.